Document Imaging Tools - the Range

Document imaging is an important component of Enterprise Content Management systems, helping to capture paper-based documents. We look at the major document imaging tools used today.
A scanner is the primary document imaging tool. It s a device that converts paper images, printed text, handwriting or even an object like an ornament into a digital image.
A scanner reads red-green-blue color (RGB) data and this data is then processed with the scanner s algorithm for making adjustments for different exposure conditions. Image quality depends on color depth, resolution, and density range, as well as the quality of the algorithm. Continued research has fine-tuned the algorithm to the extent that images can now be better than the originals.
OCR or Optical Character Recognition is a technology for converting images of text documents into machine-readable text. While a high degree of accuracy has been achieved in recognizing printed or typewritten text, the ability to recognize different kinds of handwriting is still imperfect.
A human review is usually needed to ensure 100-percent accuracy of the converted document.
Computer systems store the scanned images of documents, converted into machine-readable text, in their repositories. But how can any of these particular documents be quickly retrieved?
Where the number of documents is few, this might not be such a problem. However, when this number runs into thousands or millions, finding a particular document does indeed become a problem.
It is here that indexing comes into the picture. Index data attached to the documents allow search-engine style queries to be performed to locate specific documents from among the mass of stored documents.
Search-engine indexing can be as simple as full-text indexing--where every word in a document is indexed--or keyword or tag indexing where only a few tags attached to the document are indexed. These tags are selected to correctly identify the contents of the document.
Tag indexing assumes that all relevant tags will be attached to each document. If this is not the case, the document might not be found even when relevant for many search queries.
Even images and other kinds of non-text files can be tagged and indexed.
Beyond using document imaging tools to produce digital content--images or text--document imaging tools also exist to produce non-digital output.
A photocopier is a document imaging tool that produces paper copies. Such copies might be needed for distribution or reference purposes.
Computer Output Microfilm produces images of documents on microfilm that s excellent for archiving.
While the above are the basic document imaging tools, modern document imaging tools come in many complex configurations and capability levels.
There is multifunction equipment, commonly known as MFPs (multi-function peripherals), that can scan, print, copy, and fax. Advanced mailroom equipment can extract documents from envelopes, scan the documents, convert images into machine-readable text, generate metadata, and index the documents.
Advanced modern scanners use many new technologies and algorithms to produce very high-quality images, often better than the original. Production-level scan equipment controls many scan stations working on the same or different projects.
Conclusion
Document imaging tools include scanners, OCR technologies, photocopiers, and computer-output microfilm. There are many vendors offering similar equipment, with differing configurations and capabilities.
Combined with indexing algorithms, document imaging can create searchable content repositories more easily and speedily than data entry or document transcription.
About Author: Ademero, Inc. develops document imaging software. Based largely on user experience, the company s flagship product, Content Central , is a browser-based document management software system created to provide businesses and other organizations with a convenient way to capture, retrieve, and manage information originating in hard copy or digital form. Access a live preview of this document management solution by visiting the Ademero web site. beata shea



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EXCEL: the best tool for Small anf Medium sized businesses

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EXCEL: THE BEST TOOL FOR SMALL AND MEDIUM SIZED BUSINESSES!    Excel is used all over the world for a wide range of applications, from simple calculations, to complicated industrial spreadsheets. Of course, its most common use is in accounting or financial departments, but how many of us really know that Excel can help almost all departments in a modern company?   CASE 1: Automated website updating? One of our customers had the following problem: he had one of his employees assigned to update the company s website everyday with new values. The website offers information services to visitors and potential customers. So, each day, the employee had to gather information from other sites, process this information and update the website using an updating system their outsource web creator had done. This system used SQL Server database to update the site, but the creator did not supply an option for batch updating. This procedure required the allocation of almost half of everyday s time for this employee. We suggested a simple solution: 1.       Excel connects to external websites that contain the necessary information 2.       It processes the data and formats using specified guidelines 3.       It batch updates the database 4.       Excel automatically closes.   All that is needed by the employee is to open the application and wait around 3 minutes until it finishes processing and sending the data. Then, he performs a simple check on the website to ensure that everything is updated correctly. We installed this solution almost one year ago and since then it failed two times. In both cases, there were network problems and the application could not connect to external web sites.   You do not need Excel to calculate that this company reduced the required time for this procedure by more than 90%! And they assigned much more creative and efficient tasks to this employee, so everyone was happy! Some weeks ago, we received a call from our customer, explaining that they have fully automated the procedure: with the help of an electrician, they created a method to start the pc automatically. Once started, the pc is set to login, start our application and shut down with no human interference at all. Nice stuff!   CASE 2: Label printing for mass mailings. Many companies in our days use plenty of techniques to communicate with their customers. Many of them use the mail to send letters, marketing material or product catalogs. One company that sends almost 100.000 catalogs each month approached us asking for a simplified label-printing solution. At the time, they used a combination of Excel and Word and plenty of manual work to first remove duplicate addresses and then print the labels. We suggested a solution implemented in Excel 2007 version which only requires pasting the addresses in a specific worksheet of Excel. We used our enhanced duplicate removing algorithm to "clean" the data and then created an advanced VBA macro that prints the addresses using the customer s specified label dimensions. The user also has the ability to choose whether they want the printing done in one batch or in small packages in case they want better control of the printing procedure.   There is no end on this list of tasks inside a company that Excel can improve: Almost all departments of an organization can take advantage of this powerful tool. Some simple examples: Logistics and Inventory can print and manage barcodes or control stock using advanced Excel macros. Marketing can manage customer lists and apply simple CRM tasks. Information Department can produce or import ASCII files easily or improve EDI transactions. Personnel can program shifts or use Excel as a Payroll application. Management can have dynamic reporting or decision analysis tools    WHY CUSTOM EXCEL APPLICATIONS? WHY SHOULD I PREFER YOUR APPLICATIONS? Because you can have innovative applications with really affordable prices. Excel is usually pre-installed in almost any PC, and in case you will need to buy it, it costs less than $200.   By choosing to use a custom application, you pay only for things you really need. On the other hand, with stand-alone applications you pay for a bunch of extra options that do not fit your needs and you are not interested in.   Just like cost, the time needed to create a custom application in Excel is much less than any stand-alone one. In custom Excel applications, you do not need to design and implement an interface, this is supplied by Excel itself and users are familiar with it.   Our applications are free of licensing costs and restrictions. You can use our applications in any workstation with no extra cost. And we use a balanced philosophy: Simplicity and user-friendliness weights for us as much as the powerful VBA code we use to make the application work just like you require!   Please visit our site to learn more or download some of our demos.



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Free Windows Registry Cleaner

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Free window registry cleaner have one unique feature that has to be run before cleaning up the registry. This feature restores all your data and important information, so if any mishap happened during the cleaning process, you at least can be sure of restoring you information. Now you must have understood the need and the importance of the registry cleaners, and for sure understand that fact that free window registry cleaner is a boon for your window registry. The only thing that you are supposed to do is to scan your registry regularly.
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